Simplify Healthcare Scheduling with ikPlanner
Smart shift planning for healthcare professionals and hospitals, with complex staff availability, personal rules, auto assignment vs manual assignment and leader approvals.
Smart shift planning for healthcare professionals and hospitals, with complex staff availability, personal rules, auto assignment vs manual assignment and leader approvals.
Manage complex availability, avoid burnout, and swap shifts easily.
Easy calendar inputs, transparency, and auto- assignments.
Full control, custom rules, and smart scheduling automation.
Easy and intuitive calendar interface
Automated logic for optimal scheduling
Automatic prevention of consecutive shifts
Easy blocking of unavailable dates
Integrated communication for shift changes.
Comprehensive scheduling analytics
Define shift logic, combinations & restrictions
Doctors/students input personal events
Leader sees availability & approves or rejects
Auto-calculated shift calendar gets exported
Approve/reject new shifts
Control holiday assignments
Google Calendar & PDF export
"We have been part of the development of this project for the past 8 years, and the implementation of our smart calendar has undoubtedly had a huge impact on the perception of efficiency and transparency among our doctors. The perception of improved quality of life has skyrocketed with this smart calendar and the self-assignment of shifts."
H. del Mar - Barcelona, Spain
"We just started using ikPlanner, and it has transformed our scheduling process, making it seamless and efficient. It is amazing!"
Parc Sanitori Sant Joan de Deu - Sant Boi del Llobregat
Absolutely. A team leader can manage the scheduling for multiple departments simultaneously. Licensing is based on the number of users and the number of leaders assigned to each project.
Yes, definitely. One of ikPlanner’s most innovative features is its smart notification system. Users receive alerts when a new project opens, reminders when the availability deadline is approaching, notifications once schedules are published, and updates when someone requests a change or sends a message via chat.
Yes. ikPlanner allows users to export their assigned shifts directly to personal calendars, and all events can be synced with a shared Google Calendar format. This makes it easy to integrate with hospital-wide HR or department calendars. Specific integrations with HR management software can be discussed based on the needs of each institution or project.
Yes. ikPlanner is fully designed with European data protection regulations (GDPR) in mind. All user data is encrypted, and we follow strict protocols to ensure confidentiality, security, and responsible data handling.
ikPlanner can be configured to handle this in different ways: from assigning shifts randomly, to skipping the user for that period. Coordinators can also manually edit assignments as needed. Automatic reminders help reduce these situations.
Absolutely. ikPlanner was built to handle complex and specific rules. Each project can be configured with custom parameters such as limits per user, availability types, rest times, preferences, and exceptions.
Not necessarily. ikPlanner is intuitive and user-friendly, but we do offer onboarding support and quick guides for coordinators and team members. Most users can start without any prior training.
A mobile app is currently under development. Meanwhile, the web platform is fully responsive and can be used comfortably on any PC.
Yes. Schedules can be exported in multiple formats (PDF, Excel, calendar files), and you can generate reports to analyze participation, availability, and shift distribution.
